admin - March 31, 2016
Hosting meetings with clients, customers, potential business associates, etc. are getting common these days. Sitting on the office meeting chairs guiding or discussing with your team members is an easy task as compared to hosting a meeting with the associates, competitors, potential clients. To maintain your reputation, and host successful meetings, here are some effective and easy-to-follow tips.
Call a meeting only when necessary
Check out whether the meeting is necessary or the emails and telephonic conversation can do the job. You should respect the time of your business associates or the people you are calling for a meeting.
Fix the time for meeting
Based on the points to be discussed in the meeting, fix the timings and inform the co-members of the meeting so that they can plan out their rest day schedule. If the meeting goes for a long time than the estimated, try to cover the essential things first and let the member leave who are restricted to the other schedules.
Inform the attendees in advance
Let the attendees prepared for the meeting by informing them the points to be discussed in advance. This will aid in saving time as well as help both the parties to make worthy decisions.
Make people focused
Even after lots of preparation, the meeting may go on the other track. To keep people focussed you should have some plan in advance. A small talks and refreshments are allowed to make people refresh and alive in the meeting.
Note down the important points
If you are the speaker of the meeting, let a responsible person note down the important points for you. Summarize the points discussed, decisions taken and other essentials of the meeting before winding up. This will clear up the things to every individual present in the meeting.
Comfortable meeting room furniture
For your guests, arrange the best and comfortable meeting chairs, meeting tables, with water, pen, notepad and other essentials required for the meeting.
Be ready to answer and discussions
You might be the host, but in meeting other may also have a different point of views, questions, etc. you should be prepared to tackle the discussions and to answer the queries of the attendees in a polite and comfortable way.
